How to Plan an Office Party?

An office party is a great opportunity for employees to gather for an official celebration and also bond with colleagues.

But, let’s all admit it: Planning an office party is not an easy task. You have to keep so many things in order and of course, you can’t afford mistakes.

But don’t worry, this list will help you plan a successful office party that is a memory for everyone attending it.

1. Figure out the budget

Before throwing any party, you need to first define a budget. While budgeting, find out if the company has any party-related funds or how much money the company is willing to spend for the celebration. In case there are no funds for the party you can ask employees to contribute a specific amount of money.

Prior to deciding the amount, calculate all the necessary costs like food, location, drinks, and music. If you want to include something special at the party, add on the cost and divide it by the total number of employees. The result of the division will be the office worker’s contribution amount.

2. Communicate the date with employees and set up a team

Pick a date and time by voting and share it with everyone in the office. This will make sure that most of them join the celebration.

Further, create a team of willing candidates to take part in the party planning. You can divide responsibilities between them so there will be less chance of missing out on important tasks.

3. Choose the location

Either you can organize the party in your office or you can book a hotel. In the first case, you need to set up a stage to make it appear more like a party. You can visit https://www.modularbackdrops.com/ to rent panels for the show at an inexpensive rate.

If you are opting for the second option you need to have a higher budget. All you have to do is to book a hotel at a specific date and time in the preferred location and the hotel management will pick up from there.

4. Pick a dress code

Every party has its own vibe. You can decide the dress code based on that. Like for a Christmas party, you can keep the dress code red and informal.

You have to check if everyone is comfortable with the dress code.

5. Decide on food, beverages, and drinks

Food is an essential part of the party. You can keep light party snacks like chocolate orange crinkle cookies, chicken parmesan rolls, esquites, smoked salmon, and taco bites. For the main course, discuss with the employees about their preferences.

If your office permits, set up a bar with a professional bartender – it will make the party one of a kind. If you are hosting the party in the office you have to hire a catering service. In the case of hotels, you can seek their catering services or ask if they allow outside vendors.

6. Create a playlist

Your party music depends on the cause of the celebration. For an event like New Years, party pop music is the best choice as everyone will be in a light mood.

My suggestion is that you must talk to other employees about the music because if the music fails to match the party vibe, it will be a mood killer.

7. List down the programs

If the party is about some big reveal of a new product or an award show or simply to celebrate company success, there must be some speeches that needs to be delivered.

So, list down all the performances and make sure that everyone knows about it. You can also share the list on WhatsApp.

8. Plan some party games

A successful party is incomplete without some fun party games. So, think about games allows everyone to participate like don’t laugh challenge, musical chairs, or even Lotto Housie!

This way people will leave the party in a joyful mood and of course reminisce on the happy memories.

Over to you…

Further, you can also add invitation cards, explore themes, and also create a photo booth to make your party more interesting.